Topic: Adding things
A guide to how to add items and topics to Kete.
Items are individual records in Kete. They can be a variety of different types:
- Audio recordings
- Video recordings
- Web links
Topics are the way to gather items together into subject clusters of related material, regardless of item type.
A Topic is like an encyclopedia article; it can be anything from a few sentences to a few pages long. The difference is, that Kete Topics are built collaboratively by the Kete community. One person might write the Topic, but other people can add to and edit the Topic. Wikipedia is a good example of collectively written articles.
If you would like to know if someone changes a Topic you have written you can subscribe for an RSS feed.
Topics are used to gather together related items. An item may be linked to from one topic, many topics or none at all. We need people to write topics and then link them to related images, documents, web links, audio and video items.
Add a New Topic
Select Add Item from the menu bar at the top, or Add a new Topic from the bottom of the search result or browse page.
Choose a topic type first. A range of Topic templates have been built based on different sorts of topics. These are Topic, Image, Audio, Video, Web link, Document.
Once you have selected a topic and clicked on the choose button, a form will appear for you to fill in. Most fields are optional, with only the first 2 being compulsory:
- Title : A few words.
- Short summary: a sentence summarising or introducing the topic.
- Description: this field can be as long as you like and is the body of the topic. You can use the Kete Text Editor tools to format your text if you like, with bolding, highlighting or italics. You can insert tables, weblinks or images
- Tags : Tags are keywords which are used to search Kete. You don't need to enter words already used in the title, summary or description. Enter as many as you like, separated by a comma. Think about who the people are, what the subject matter is, what the items or objects or places are. When was the photo taken? The more tags you enter here the more chance we have of other people finding it! This field is optional.
Some templates contain many fields eg. Topic - Person. Just fill out as many fields as you have information for. When you have finished select Create and the topic you have just created will display on screen. You are now ready to add related items to this topic if you have some, or link to related items or related topics already in the database.
- If you want to write your description first, please use a text editor, like Notepad, rather than Word or Word Pad. If you copy and paste from a Word document into the Description field lots of nasty formatting comes over which you can't see but which can cause havoc with the display. Copying from Notepad works fine. You will find it on a Windows system under Start, Programmes, Accessories. To save formatting, paste text into your topic by clicking on the folder icon with a ‘T'. Text pasted directly into your topic will lose its formatting, though it will be able to be re-formatted.
Link to a Related Existing Topic
Once you have written your Topic you can link it to existing Topics and Items, forming webs of related material. At the bottom of each Topic page, you will find +Link existing
Click on this and a pop up window will appear with a search box. Enter a keyword or two and a list of Topics that match your search will appear. Select them by clicking on the white box to the left, then click ‘Submit Query'. The message "Topic Linked Succesfully" will appear. When you have finished close the window.
Protecting your Topic From Changes
Add a new Item
Adding any of the different Item type all happen with broadly the same process, although they each have slightly different onscreen forms to fill in:
1. Select the item type you want to add:
Go to the right tab, depending on your choice above, from either the search or browse screens. At the bottom of the screen you will find a link: Add a new Image (or audio or document etc). Click on it and a template will open for you to complete.
2. Fill out the 3 fields:
- Short Summary
3. Browse to the file you want to upload, which must be prescanned and available . Any common file format can be loaded.
4. Complete the optional fields if you can.
5. Click on the Create button.
Images can be digital photographs, digital copies of photographs or digital photographs of objects or things. Any common file format can be used; jpegs for preference. Tiffs will work but they won't generate a thumbnail image in the search results. It is best not to load up large files; 200dpi is fine for internet display. Remember that many people have slow broadband or dialup connections.
- Compressed images will be much quicker to download. To do this open image with Microsoft Office Picture Manager, click on Edit pictures, Compress Pictures, select Compress for Web pages, click OK. Images should be no more than 50KB.
There are a couple of workflows to create an image record:
1. Choose Add item > Topic > Image (from the drop down menu), and follow on from there (you will need to have an image to upload, fill in the title, and a brief description/caption, and add relevant tags).
2. Or, once you have a basic Topic entry (text) entered and saved, use the link in the box below the saved Topic entry to add an image - use "Create" for an image that isn't loaded into kete, [or "Link existing" for one that has been loaded]. To load into the body of the text you need to right-click on image - thumbnail medium is best - choose properties - and copy the url in the Address part of the properties view; this is the url you paste into the "insert image" icon on the task bar in the edit page. In the pop-up box that appears, paste in the url of the image, add a title, choose an ‘alignment' if you want text to wrap around the image. Create space between the image and text by inserting a number into the ‘Horizontal space' and/or ‘Vertical space' boxes.
Images can be edited by selecting the image and right-clicking and selecting ‘Insert/edit image', or by selecting the image and clicking on the image icon in the top row of the editing toolbar.
Important: Before deleting an image, unlink it first (otherwise image will remain as a red cross).
Topics can be linked or related to other Topics, eg. father to son, or a Family to a sub division of their farm etc.
Sometimes the copyright statement of something you found on the internet forbids you from copying or saving the information. In this case you can add a weblink in Kete which will link back to the place on the internet. You will need to add the url of the web resource, instead of browsing for a file. The url is displayed in the address bar and usually starts with http://www. Instead of copying this long piece of information down you can copy and paste. Copy by right click on your mouse then selecting copy, or cntrl C. To paste it in either right click - paste or Cntrl V.
The only problem with links is the internet changes all the time, and links which worked last month may not work next month. If you can legally copy the content off into a topic or description thats definitely the best way, but often you can't and a weblink will have to do.
A weblink can be created as an item, in which case it can be linked to more than one topic, or it can be created within the text of a topic. To create a weblink or hyperlink within your topic, select the text or image that you wish to link, click on the ‘chain' icon in the top row of the editing toolbar, and paste the link url into the pop-up box that appears. To unlink a weblink, select the link , and click on the ‘broken chain' icon.
You can attach most common file types as documents. We have found that compressed jpegs download much faster than normal jpegs. Remember that some people still have dial up connections so make your files smaller if possible.
The documents can be a scan of the original document eg a letter or a page from a minute book. The contents of the document will not be searchable by Kete, but there are a couple of ways to help people find your document:
Title: Write a short, specific title.
Short summary: A few sentences summarising the contents of the document. This will display on the search results list.
Description: This can be a complete transcript of the document if you wish, or someone else might do this for you.
Tags: enter lots of keywords.
If you want to write your description first, please use a text editor, like Notepad, rather than Word or Word Pad. If you copy and paste from a Word document into the Description field lots of nasty formatting comes over which you can't see but which can cause havok with the display. Copying from Notepad works fine. You will find it on a Windows system under Start, Programmes, Accessories. To save formatting, paste text into your topic by clicking on the folder icon with a ‘T'. Text pasted directly into your topic will lose its formatting, though it will be able to be re-formatted.
Documents are a great way to manage large works. Scan each small section, as in a few pages, and add each section as a separate document. Big pdfs are awful to download. Gather them all together by linking them to a Publication topic.
Add a related existing Item
At the bottom of each Topic page, for each Item type, you will find +Link existing.
Click on this and a pop up window will appear with a search box. Enter a keyword and a list of Images that match your search will appear. Select them clicking on the white box to the left, then click ‘Submit Query'. The message "Topic Linked Succesfully" will appear. When you have finished close the window.
You may have something to say about a topic or item; maybe you think it contains errors but you are not sure, or you want to add an informal comment or recollection. You can add a comment to the discussion by clicking the Join this discussion hyperlink.
|Registration||Finding things||Adding things|
| Linking things
||Fixing things||Text editor
| Locked baskets